BOOK STACKS - See also stacks

- The physical location of where the books and serials are shelved.
BOOLEAN LOGIC
- logical operations involving relationships between sets, the conditions between which can be expressed in terms of AND, OR, NOT. Used in the construction of search statements when searching computer databases, such as the OPAC (see that term).
For example: set 1 AND set 2 - athletes AND drugs
set 1 OR set 2 - drugs OR narcotics
set 1 NOT set 2 - drug use NOT drug abuse

BOOLEAN OPERATORS & Boolean Searching
- Boolean operators are words such as AND, OR, and NOT used to combine search terms to broaden or narrow the results of a search
- AND narrows a search by requiring each word or term appear in a record
- OR broadens a search to all records with the word or term
- NOT narrows a search by eliminating the word or term that follows 'not'
- in Boolean searching you use the Boolean operators in a search statement in a database such as our online Catalogue or Checkmate our serial checkin system to find items

BOUND BOOKS
- issues of magazines and journals that have been joined between hard, book-like covers
- We send our issues to Wallaceburg, where they are bound.

CALL NUMBER
- a number (usually letters and numbers) used to indicate the location of a book, serial or microform on the shelves. Some call numbers also include a location code.
- We use a system developed by the Library of Congress (LC)

CARREL or CARRELL
- A library desk for individual study with side and back partitions supporting a shelf.
- Carrels are found in the Paul Martin Law Library on the floors Ground, 1st and 2nd floor.
- Carrels on Ground floor in the centre of the floor are referred to as accumulation carrels and can be reserved at the Circulation desk Sunday to Friday when fulltime staff are working


CATALOGUE or CATALOG see also OPAC
- a catalogue (or OPAC) is a list of the materials owned by a library. Catalogues can appear in print but most are now available online.

CATALOGUING
- process of describing a bibliographic item so that it can be recorded and searched in a catalogue, and located in a collection of items. In addition to making bibliographic descriptions, library cataloguers assign classification numbers ( a combination of letters and numerals as in the Library of Congress classification system ), so that items on the same topic are shelved or filed together. Cataloguers also assign appropriate subject headings and subheadings from the Library of Congress Subject Headings list.

CD-ROM
- Compact Disk-Read Only Memory. A storage device that holds thousands of pages' worth of information. Found on Reserve.
- accessed by a computer equipped with a CD or DVD drive

CD-ROM DATABASE
- computer-readable and searchable electronic documents on compact disc, or CD or CD-ROM.

CHECK IN
-Returning of Library materials to the circulation desk and discharging in
the Voyager circulation system
- Sometimes used to refer to the Technical Services process in which
serials are checked-in or recorded as being received by the Law Library

CHECK OUT
- to borrow library material for a period of time.
- The Library requires that the borrower present a valid library card at the time of check out
- if an item has a status "LIB USE ONLY" or “DOES NOT CIRCULATE” or is located in special areas of the library such as the ground floor it cannot be checked out of the Library.
- All materials which circulate must be charged out through the Voyageur circulation system at the Circulation desk.

CHECKMATE
- a microcomputer system for recording serials – including periodicals, journals, looseleafs, annual reports, etc

CIRCULATE
- materials that may be borrowed, are referred to as circulating books or materials. Different types of materials circulate from the library for a specified period of time. General books circulate 4 weeks, reserve books usually 5 hours, but there are some exceptions
- See also Check out

CIRC DESK or CIRCULATION DESK
- The physical location where patrons must go to charge or discharge materials

CITATION
- information about a book, chapter in a book, journal, journal article, or other resource
- for a book this information includes author, title, place of publication, publisher, and date published
- for an article, the citation usually includes author, title, name of journal, date, volume, and pages
- also refers to the reference by which a court case is found or a statute or regulation is found. See the Legal Research Terms list.

COPYRIGHT
- the right to publish and sell a work. It is granted to an author, composer, artist, and so forth by a government
- the date of copyright usually appears on the VERSO or reverse side of the book's title page
- a small "c" preceding a date indicates the book was copyrighted in that year

CORPORATE AUTHOR
- a body, such as a government or governmental department, institution, society, corporation, etc. which authorizes the publication of materials
- in Our Catalogue the Author search finds items by corporate authors

CROSS REFERENCE
- used in a catalogues, indexes, thesauri to link terms as follows:
- A "see" cross reference links terms to the main term used, e.g. "computer programs see software"
- A "see also" cross reference links related terms that have a broader or narrower definition, e.g. "technology see also engineering"

DATABASE
- A collection of information in electronic format, such as the OPAC (see that term and the term Catalogue). Some databases have bibliographical information relating to books. Other databases have references to articles, and other published material. Other databases provide fulltext periodicals, or provide numeric or statistical information.

DEPOSITORY LIBRARY
- a library that automatically receives publications from many or all government departments or agencies and which makes the material accessible
The Law Library is a selective depository which means we select the materials and do not get all of the government materials.

DUE DATE or DATE DUE
- when a book or other library material is checked out it is automatically assigned a Due Date. This is the date you must either renew the item or return it to the library.

DVD
- Digital Video Disk - a data storage device that can be used with a computer. We have several DVD’s in the Reserve area which can be borrowed.

EDITION
- all impressions of a work printed from one setting of type
- a revised or new edition usually indicates that the text has been changed or new materials added

EDITOR
- the person who pulls together a collection of essays for publication
- responsible for inviting contributions from other authors, arranging the contributed writings in the work, proof reading, etc.

E-JOURNAL
- short for electronic journal. They are full text journals which are available on the Internet.

FIELD see also MARC and OPAC
- a category of information used in a database of records. Each record is divided into fields. Examples of fields in a MARC record are: 100 (author), 245 (title), 650 (subject). The database's software may allow the searcher to search for words in specific fields - in Voyager one can designate that the words you type be in the Author (field), Title (field), etc.

FORMAT
- the arrangement of information in a particular display or print style
- also refers to method of publishing such as print, microform, electronic

GOVERNMENT DOCUMENT
- works published by a department or agency of a government

HOLD
– The process of reserving a book or item which is currently charged out to another patron
- The book is held upon return and the patron has a set period of time to borrow it.

HOLD SHELF
- a designated shelf behind the Circulation desk where books or interlibrary loans are held for pickup by a patron
- an item on the Hold Shelf it will remain there for 1 to 2 days.

HOLDINGS
- materials owned by a library

HOLDINGS RECORD
- used to record the Copies of journals or books owned by our Library
- in voyager the holdings record is in the cataloguing module

IMPRINT
- Information in a book indicating where, when, and by whom the book was published and printed. The publisher's imprint is usually found on the bottom of the title page and gives publisher, place and date of publication. The printer's imprint is sometimes found on the back of the title page or on the last page of the text; it names the printer and place of printing.

INDEX
- the list of topics mentioned in a book. It is usually at the end of the book.

- a periodical index is a special type of index which can be used to identify articles in journals, magazines, or newspapers

INTER LIBRARY LOAN
- The process of requesting to borrow material not available in our library from another library

ISBN
- International Standard Book Number (ISBN) is a 10-digit number that uniquely identifies books and book-like products published internationally.

ISSN
- International Standard Serial Number (ISSN) is the 8 digit number that uniquely identifies serial publications

ISSUE NUMBER see also Volume Number
- a single part of a magazine or journal, part of one volume

ITEM or ITEM RECORD
- can be the physical book or material in hand
- Barcode and volume information is stored in the item record which is located in the cataloguing module

JOURNAL see also Magazine, Periodical, Serial
- a type of periodical often issued by a University, or society
- a journal is usually considered more scholarly than a popular magazine
- published in issues that appear at regular intervals often quarterly
(4 times per academic year). Could also be monthly, or annually
published.
- also referred to as a law review or law journal

KEYWORD or KEYWORD SEARCHING
- a significant or focus word selected by the searcher to locate materials in electronic databases
- keywords are drawn from a person's natural vocabulary and allow you to type in any word you think defines your topic
- join more than one keyword using Boolean operators
- keywords are not the same as subject headings. Subject headings or descriptors are drawn from a prescribed list of controlled vocabulary that is made by someone else. To do a subject search you must first look in the list of headings to determine which subjects are used for your topic and then search by those precise terms.

LC, LIBRARY OF CONGRESS
- located in Washington, D.C., serves the members of the US Congress
- the largest library complex in the world

LCSH
- initials of Library of Congress Subject Headings. Pronounce each letter separately.

LIB USE ONLY
- Stickers which are put on some items, must be used in the Library.
- Books with this are usually found in the Reserve section

LIBRARY CARD see also Bar Code
- In this case it is a valid student I.D. card issued by the university or a Courtesy card purchased from The Law Library, which identifies a person as a registered borrower entitled to check out materials from the library.

LIBRARY OF CONGRESS CLASSIFICATION SYSTEM
- classification system developed for the items in the Library of Congress used by many academic libraries
- call numbers indicate the subject of the book; books on the same subject to be shelved together
- we use a modified version of LC called Canadian KF adaption
- sample call number is KF
505
.B33
2002

LIBRARY OF CONGRESS SUBJECT HEADINGS
- standard vocabulary created at the U.S. Library of Congress for describing the subject matter of bibliographic items. These headings are published in a multi-volume set of red books located in Technical services near the Supervisor’s office.
LOAN PERIOD
-The fixed period of time for which an item in the circulating collection of a library may be checked out by a registered borrower. The period varies according to the format of the item and/or category of borrower. The loan period is indicated in the item's record.

LOCATION CODE
Letters or words found on "top" of the call number. They are added to the record of a bibliographic item to indicate the specific location in which the item is located (example: law ref to indicate that an item is located in the reference stacks in the Law Library, law can to indicate that the item is on the ground floor of the law library in the Canadian Primary Collection, etc
Both Leddy Library and Law Library have their own location codes

LOOSELEAF see also Serial
- Loose-leaf publications have pages which are filed in a binder. Periodically (monthly, or perhaps quarterly, etc) instructions are sent on what pages to remove and where to add the new pages that are received with the instructions. Loose-leaf volumes are usually updated quite frequently. Examples of looseleafs are texts such as The Law of Defamation in Canada (looseleaf binders), and various looseleaf publications from CCH Canadian Ltd (Commerce Clearing House Canadian Ltd). See also the term, Serial

MAGAZINE See also Periodical, Journal, Serial, Looseleaf
- A publication usually considered to be of general or popular interest that appears at more frequent regular intervals - weekly, or monthly.

MARC RECORD
- Machine Readable Cataloguing Record of items which are listed in our OPAC. You may see the Marc coding by clicking on "Staff View - MARC" for an entry in the OPAC

MARC TAG
- A numeric code used when cataloguing materials.
- Example 100 is an author, 245 a title.

MICROFICHE see also Microfilm, Microform
-A card-shaped sheet of photographic film used for storing miniaturized text and/or micro images in a two-dimensional grid pattern. Although each sheet usually includes a title entry along the top which can be read without magnification, the text itself can be read and copied only with the aid of a microform reader-printer machine.

MICROFILM see also Microfiche, Microform
-A continuous roll of photographic film used for storing miniaturized text and/or micro images in a linear array which can be magnified and copied only with the aid of a reader-printer machine. Some back files of periodicals are routinely converted to microfilm to save space. Reader machines are available in the Library for viewing. To make paper copies one has to go to Leddy Library.

MICROFORM see also Microfilm, Microfiche
- general term for all media used to store miniaturized text and/or –micro images on film or paper, including microfilm, microfiche, Microforms can be reproductions or original editions. Reader machines are available in the Library for viewing. To make paper copies one has to go to Leddy Library


MONOGRAPH see also Serial
- a book of scholarly character and treating a single subject. For example, The Canadian Law of Torts. A monograph is purchased once. Contrast this with a Serial (see the term) which is supplemented and for which the library pays every year. Some texts may be supplemented every year and therefore be a serial.
The term monograph is often used synonymously for a book in general. So too, the book collection in a university library is often referred to as the monograph collection. See also the term: SERIES
- library term for book
- published once as a single stand-alone item or in different editions as opposed to journals or periodicals which are published monthly, or
annually

NEWSPAPER
- a daily, weekly or monthly publication of news and current events

NON-CIRCULATING
- an item that must be used in the Library.
- Non circulating materials include but are not limited to All books on Ground Floor, Reference books, periodical indexes and periodicals.

ONLINE CATALOGUE see OPAC

OPAC or Online Public Access Catalogue see also Field
- An electronic "database" (see that term) which describes the holdings of both the Paul Martin Law Library (our library) and the Leddy Library.
- Searches can be done by author, title, subject or keyword.
- The OPAC notes if the material is on reserve, charged out, is only on order and is not yet here, has been designated as lost, etc.

OVERDUE
-When an item from the circulating collection which has been checked out and is kept by the borrower past its due date is said to be overdue. Overdue charges can be avoided by renewing an item on or before its due date.

OVERDUE NOTICE

- A printed or e-mail notice sent to a borrower requesting the speedy return of items which have been kept past the due date.

PATRON
- A person who uses our library

PATRON TYPE
- your status with the University, e.g. undergrad, graduate, faculty

PERIODICAL see also Journal, Magazine, Looseleaf, Serial
- A publication with its own distinctive title, containing articles, book reviews, case annotations, or other short works usually written by different contributors or authors, issued in softcover more than once, usually at stated or regular intervals, without prior decision as to when the final issue will appear. Includes newsletters, magazines, and journals. These items may be bound.
- Periodicals are published by scholarly societies, university presses, government agencies, commercial publishing houses, private corporations, trade and professional associations, and other organizations.
- Periodicals are shelved by call number usually on the 2nd floor in K 1 to K 30 in the library stacks. Some are also available on microfiche or
microfilm to save space.

PERIODICAL INDEX
- A cumulative list of periodical articles in which the citations are arranged alphabetically by subject and by author's last name. Most periodical indexes are devoted to a specific field of inquiry (example index to Legal Periodicals) Law Library has periodical indexes available in print, on CD-ROM, and online.

PERIODICALS see also Journal, Magazine, Serial
- magazines, journals, newspapers, or annual publications which are published at regular intervals

POCKET PART see also Serial
– This is a publication which is inserted in a pocket in a hardcover book
It updates the book. It is usually inserted inside the back cover.

PUBLISHER
- the institution that published a book or journal

RECORD - see BIB RECORD

RECALL
- if a book is charged out and needed to be placed on reserve – a recall is issued
- a recall means that the book must be returned in 3 days or fines will be issued.


REFERENCE COLLECTION
- Library books such as dictionaries and encyclopedias which are shelved together in a special location known as the reference stack. The Reference section is located on the first (middle or entrance) floor in the first stack as you enter the public area of the library. Reference books may not be checked out. Their location is indicated by " Law Ref" preceding the call number in the catalogue record.
- They will have a white REFERENCE label on them.

REFERENCE OFFICE
- Located on the left on the first (middle or entrance) floor as you enter
the public area of the library. It is to the left of the stairwell.
It is just outside Technical services
- Patrons may come to this office when they need help finding materials
- Hours of availability are noted on the door, and on the Law Library web site. Questions may also be sent by email - see the Law Library web site.

RENEW
- To extend the period for which a book or other item is loaned by a library, usually by the length of the normal loan period. To avoid fines, material must be renewed on or before the due date. This may be done at the Law Library or online through the University of Windsor Library catalogue as long as there are no holds on the item.


RESERVE AREA
-Area in the Law Library where books which are in high demand, are kept.
It is located right beside the circulation desk as the entrance.
- A shorter loan period ( 3 or 5 hours, or 48 hours, or 3-days) is given for the books in this area
- Books are chosen for this area by the Supervisors, Librarians and by request of the instructor, to assure access to all students enrolled in a specific course
-Hourly fines are charged on reserve items which are overdue to encourage users to return items on time so that others may have access to them.
- It is a self-serve area, but all books must be charged out before leaving the area

RESERVES
- a collection of articles and books which are in high demand and which can be borrowed for only a short time such as 3 or 5 hours, or 1 or 3 days
-If you know that something has been put in Reserves, you can look for it by clicking on the Reserve Desk button in the Library Catalogue, or OPAC

SEARCH ENGINE see also Boolean
- A software program that searches for specified keywords and returns a list of the documents, or Web sites, where the keywords were found. The OPAC as well as Google, etc are examples of search engines which look for documents on the Internet.

SERIAL see also Journal, Magazine, Periodical, Looseleaf, Monograph
- Serial is a broad term that includes Journals, magazines, periodicals,
as well as textbooks that are supplemented by paper parts (see that
term), or Looseleaf services (see that term)
- Serial may be contrasted with Monograph (see that term). While a monograph is purchased once, a serial is "purchased" each year - in other words it is always supplemented. It is a publication that appears on a continuing basis, such as a periodical, newspaper, yearbook, Looseleaf, proceedings of associations, annual reports, etc.

SERIES see also Monograph
- a group of bibliographic items related to one another by a common title, in addition to each item's particular title.
- rows of shelves that hold books and other library materials

STACKS
- Shelving where books and other materials are stored
- the aggregation of a library's bookshelves.
- Sometimes called `book stacks' or `stack area'.

STATUS
- in our catalogue IN LIBRARY indicates the item is not checked out;
DUE indicates the item is checked out and will be returned by the date indicated. These are the STATUS.

SUBJECT HEADING
- a word, group of words, or phrase used to identify the subject of a book, article, or other item.
- Subject headings are used to group together items about the same subject under one standard heading
- They are controlled vocabulary.
- We use Library of Congress subject headings
-
UNION CATALOGUE see also OPAC
- A catalogue which lists the collections and holdings of more than one library.


VENDOR
- a company that sells books or journals in print or electronic form to the Library
- sometimes also a publisher

VOLUME
- In a multi-volume set, the individual volumes are almost always numbered, with any indexes appearing in the last volume.
- In a material sense, all the written or printed matter contained within a single binding.
- In periodicals, all the issues of a title published during a specific year or other publishing period, usually arranged in order of publication.

VOLUME NUMBER
- In periodicals, all the issues published during a specific calendar year (or other publishing period) are usually bound in one or more annual volumes, numbered sequentially on the spine, beginning with number one for the first year in which the periodical was published.

VOYAGER see also OPAC
- The library software system which we use for most library operations - circulation (to charge and discharge materials) acquisitions (to order and receive new materials), to pay invoices, for those materials etc
- There are 5 different modules – Acquisition, Cataloguing, Circulation, Reporter and System admin – each is used to perform a variety of functions


WALLACEBURG
- when we say send to Wallaceburg – means sent to bindery
- Wallaceburg book binding is our current binder